Operators
Adding an operator
Create an operator profile in OAS, including its O Licence details, operating centres, transport managers and directors.
Before you start
Have the operator’s company and legal details, registered address, O Licence information, operating centre details and director information available before you begin.
Open Add Operator
Open Operators from the main application.
Select Add Operator.
If operator limit guidance is displayed, read it and tick the acknowledgement before continuing.
1. Enter operator details
Complete the operator details section:
- Company or trading name
- Legal name
- Company number
- VAT number, if applicable
- Operator logo, if required
- Registered address
2. Add O Licence details
Enter the operator’s O Licence information:
- O Licence number
- Licence type
- Traffic area
- Issue date
- Expiry date
- Licence status
- Authorised vehicle limit
- Authorised trailer limit
- Tachograph card-download method
You can also upload an O Licence certificate as a PDF or image and add licence notes.
Transport managers
If applicable, assign a named transport manager. You can select an existing profile or add a new transport manager profile from the form. You can record the assignment status, dates, grace period and notes.
Standard National and Standard International licences may display guidance if an approved, registered transport manager has not been assigned.
3. Add operating centres
Add at least one operating centre. For each centre, enter:
- Centre name
- Address
- Town or city
- County, if applicable
- Postcode
- Authorised vehicle spaces
- Authorised trailer spaces
- Approval status
If the approval status is Approved with conditions, enter the conditions before continuing.
Use Add Another Operating Centre if the operator has more than one centre.
4. Add directors
Add at least one director. For each director, enter:
- Name
- Date of birth, if required
- Role or type
- Email address
- Phone number, if available
The first director entered is used to populate the operator’s primary contact details. Use Add Another Director for additional directors.
Create the operator
Review each section using the step navigation at the top of the form.
Correct any validation messages.
Select Create Operator on the final step.
Review the new operator record after it is created.
After saving, OAS creates the operator record, associated O Licence record and related compliance tracking. Any uploaded O Licence certificate is also stored with the operator’s documents.
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